Your First Hire Should Be THIS Role

It’s not a social media manager. If you’re feeling underwater, the best first hire is someone who can help you behind the scenes. We’re talking admin help, not marketing magic. Let’s walk through why and how this one move can double your capacity.

If you’re wearing all the hats—emails, scheduling, client care, document prep, backend tasks—you might be thinking, "I just need to get someone to run my Instagram!"

Spoiler alert: That’s probably not your most urgent hire. Yes, marketing matters—but the biggest impact on your bandwidth will come from hiring admin support, not a content wizard.

Let’s break down why, what this role looks like, and how to confidently make the hire.

Why Admin Help Is the Game-Changer

1. It Frees You to Work in Your Zone of Genius

Your time is best spent on:

• Revenue-generating work

• Client connections

• Strategy and big-picture decisions

  
  

Every minute you spend sending follow-ups, managing your calendar, or digging through emails is time lost from high-impact tasks.

2. Marketing Needs a Foundation

Hiring a social media manager before you’ve built internal systems is like icing a cake that hasn’t baked yet. Admins help you:

• Organize files and assets

• Build workflows and templates

• Keep deadlines and tasks in order

  
  

That makes future marketing actually sustainable.

3. It Reduces Burnout (Fast)

Most entrepreneurs don’t need to hustle harder—they need to delegate better. The mental load of constant task-switching drains your creativity and energy. Hiring someone to take just 5–10 hours of admin tasks off your plate weekly can feel like a miracle.

What Kind of Admin Help Do You Need?

Here are a few common titles and what they usually cover:

| Role | What They Typically Do |

|--------------------------|---------------------------------------------------------------------|

| Virtual Assistant (VA) | Inbox management, scheduling, document prep, client onboarding, reminders |

| Executive Assistant | Higher-level support: calendars, travel, systems, gatekeeping, follow-ups |

| Operations Assistant | Process mapping, SOP creation, backend coordination |

| Client Experience Assistant | Contracts, onboarding, CRM updates, feedback collection, gift sending |

You don’t need a unicorn. Start small, and grow as your needs evolve.

🛠️ Action Steps to Get Started Today

Brain Dump Your Tasks

Take 10 minutes to list out everything you do in a day/week. Highlight the tasks that could be handled by someone else.

Create a “Delegate List”

From that brain dump, pull 10–15 tasks that:

• Happen regularly

• Don’t require your personal touch

• Drain your time or energy

  
  

Hiring admin help isn’t just about taking things off your plate—it’s about reclaiming your energy, expanding your capacity, and building a business that doesn’t burn you out. Marketing is important. But support is **essential.** You can’t scale chaos. And you don’t have to do it all alone.

The Benefits of Hiring Admin Support

1. Increased Efficiency

When you delegate tasks, you can focus on what truly matters. This leads to better productivity and improved results.

2. Enhanced Client Relationships

With admin support, you can dedicate more time to your clients. Building strong relationships is key to your success.

3. Stress Reduction

Less on your plate means less stress. You’ll feel more balanced and in control of your business.

How to Choose the Right Admin Support

1. Assess Your Needs

Before you start looking for help, know what tasks you want to delegate. This clarity will guide your search.

2. Look for Relevant Experience

Find someone with experience in real estate or administrative roles. This ensures they understand the unique challenges you face.

3. Conduct Thorough Interviews

Ask questions that reveal their problem-solving skills and adaptability. You want someone who can think on their feet.

Final Thoughts

Hiring admin help is a game-changer. It allows you to focus on growing your business and nurturing client relationships. Remember, you don’t have to do it all alone.

Grab your “Before You Hire” checklist here and take the first step towards a more manageable workload.